Access to this page requires authorization. You can try signing in or changing directories . Access to this page requires authorization. You can try changing directories . Engage administrators often need to export data to manage users and content in the network. This article explains Viva Engage features to help you manage usage, compliance, and discovery. To migrate data between Viva Engage tenants, learn about migrating content . Export user data and admin lists You can find all export options in the Data export page of the Engage admin center. Use this tool to export data from a specific time period. Select the Governance and compliance tab. Select the Governance and compliance tab. Select Data Export . Select Data Export . On the Data export page, choose Export data for all users . On the Data export page, choose Export data for all users . Specify a date range and other options. Date range: Specify the date range for which you want data. The current date appears as the end date. Include attachments: Leave unselected to get a list of file names. Select to get both a list and a Files folder of all the attachments in their native format. Include external networks: Leave unselected to get data from your home network only. Select to get data for each network in a separate folder (folder name is the network ID). Full network names are listed in Networks.csv . Specify a date range and other options. Date range: Specify the date range for which you want data. The current date appears as the end date. Include attachments: Leave unselected to get a list of file names. Select to get both a list and a Files folder of all the attachments in their native format. Include external networks: Leave unselected to get data from your home network only. Select to get data for each network in a separate folder (folder name is the network ID). Full network names are listed in Networks.csv . Select Download CSV . The file is saved as a compressed file with a .zip file name extension. Select Download CSV . The file is saved as a compressed file with a .zip file name extension. Go to the location that contains the compressed file and expand it. The complete data export contains the following files: File Contents log.txt Summary of the export request.txt Parameters of the export Admins.csv Lists current admins, their email addresses, and corresponding roles For more information on the types of admins in Viva Engage, see Manage admin roles in Viva Engage. Answers.csv Lists the ID, messageId, networkId, threadId, voterID, and the updatedAt timestamp of Answer Votes Campaigns.csv Provides data for campaigns including hashtag, creation date, state, and so on. The scope_type attribute distinguishes official (network) campaigns versus community (group) campaigns. The scope_id attribute identifies the network or community that hosted the community campaign. Find more campaign details about the network or community in the networks.csv file or the groups.csv file. Networks.csv Information about your home network and any external networks: - Name - URL - Creation date - Number of users - States if the networks are moderated or have a usage policy. Networks.csv also includes the list of imported users that are set to view-only mode in Engage when their information imports, and the set of corporate communicators assigned with the advanced moderation permission. Users.csv Lists user data. Properties include: - ID - Name - Email - Job title - Location - Department - User ID - Deletion status (date, name, and ID of the person who performed the deletion) - Join date - Suspension status (date, name, and ID of person who performed the deactivation) - The user state (active or soft_delete). A soft_delete attribute shows the following values: - Pending , if accompanied by no other values - Suspended (deactivated), if accompanied by a suspended_at and no deleted_at value - Deleted , if accompanied by a deleted_at value. Identify Guests by an email address that doesn't match the home network domain. The api_url provides user metadata. For more information about using the data in this field, see the REST API . Files folder Contains files that are stored in Viva Engage and were created or modified during the specified time period. Files are named with their account ID and are in native format. For example, a PowerPoint presentation might be listed as 127815379.pptx. The data export doesn't include the following information: Data available in users` settings, including: user profile tenants (networks) of which the user is a member user account activity, applications, notifications, and language preference org chart User activity data Bookmarked messages Group membership Followed or following users, or followed articles File attachments stored in SharePoint Go to the location that contains the compressed file and expand it. The complete data export contains the following files: The data export doesn't include the following information: Data available in users` settings, including: user profile tenants (networks) of which the user is a member user account activity, applications, notifications, and language preference org chart tenants (networks) of which the user is a member user account activity, applications, notifications, and language preference User activity data Bookmarked messages Group membership Followed or following users, or followed articles File attachments stored in SharePoint Export Engage admin settings Viva Engage provides an admin settings export to help organizations meet regulatory and compliance requirements. The export makes key administrative configuration data accessible and portable. This file is named AdminSettings.csv in the data export and includes an export of all tenant and network level admin settings set in the Viva Engage admin center like usage policy, tenant name, feature enablement/disablement values, conversation settings, and others. The export appears as a point-in-time, human-readable CSV (.csv) file that captures the current configuration of all supported admin settings. Use this export for auditing, compliance, or migration purposes. Find the export at Engage Admin Center → Governance & Compliance → Data Management . The export doesn't include: Community-level or Microsoft 365 Group–specific settings. Viva Engage settings that are managed in the Teams Admin Center or in the Microsoft 365 Admin Center. Who can access an admin settings export The following roles can generate an admin settings export: Global Administrator Engage Administrator Verified Administrator Export tenant data by date range Use this method to export tenant data for the Viva Engage network by a specified date range. If you're on a large network (10,000 or more users) and see timeout errors during a network export job, we suggest exporting outside of standard operating hours. Limit the date range to one month. Go to the Admin center's Data export page, and select Export tenant data . Go to the Admin center's Data export page, and select Export tenant data . Specify a date range and other options. Date range: Includes only data in the specified date range. Today’s date automatically prepopulates as the end date. Include attachments: If unselected, the task exports only a list of files. If selected, the task exports a Files folder that contains all files in their native format. Include external networks: If unselected, the task only exports data from your home network. If selected, the task exports a separate folder of data from each network. Each network is identified by its ID, and lists the full network names in Networks.csv . Specify a date range and other options. Date range: Includes only data in the specified date range. Today’s date automatically prepopulates as the end date.

Include attachments: If unselected, the task exports only a list of files. If selected, the task exports a Files folder that contains all files in their native format. Include external networks: If unselected, the task only exports data from your home network. If selected, the task exports a separate folder of data from each network. Each network is identified by its ID, and lists the full network names in Networks.csv . Select Download CSV . Viva Engage exports the data to a .zip file. Select Download CSV . Viva Engage exports the data to a .zip file. Go to the location where you saved the compressed file and expand it. If you export more than one network, the export process creates a separate folder for each network. Go to the location where you saved the compressed file and expand it. If you export more than one network, the export process creates a separate folder for each network. The data export contains the following files: The data export doesn't include the following information: Data available in the user's settings, including: user profile tenants (networks) of which the user is a member user account activity, applications, notifications, and language preference org chart tenants (networks) of which the user is a member user account activity, applications, notifications, and language preference User activity data Bookmarked messages Group membership Followed or following users, or followed topics File attachments stored in SharePoint Export data for one user If the user is a member of multiple networks, you must separately export their data from each network. On the Data export page, choose Export data for a single user On the Data export page, choose Export data for a single user Enter the user's name, select the user, and select Export . User data is exported into a .zip file that contains these files. When the user's account activity data is ready, a message with a link to the data appears in your Viva Engage inbox. Enter the user's name, select the user, and select Export . User data is exported into a .zip file that contains these files. When the user's account activity data is ready, a message with a link to the data appears in your Viva Engage inbox. Select the link to open. Select the link to open. The data export contains the following files: This data export doesn't include: Bookmarked messages Group membership or org chart Followed users, following users, followed topics User notifications from Viva Engage (or in Microsoft Teams or Microsoft Outlook) Application and language settings Data for the user’s skin tone selection is excluded from exported data. You can see the skin tone selection on any post in Viva Engage that includes a reaction by the user. Open the grouped modal dialog box for that specific post or comment, and view the user's skin-tone preference in the list. Troubleshoot data export If the .zip file can't be unzipped, try a second time. If the file still doesn't expand, contact Support . The file might be corrupted. If the log.txt file shows export errors for one category of data, try again. If errors still occur, contact Support . Automate data exports To set up automatic recurring exports, use the Data Export API . Export large volumes of files with the API Verified administrators can use the Data Export API to asynchronously archive and export files in Viva Engage storage. This API is designed to export large volumes of files from Viva Engage. For more information, see the Data Export API page. Overview of the Viva Engage admin center Manage administrator roles in Viva Engage Set up the Viva Engage admin center Was this page helpful? Need help with this topic? Want to try using Ask Learn to clarify or guide you through this topic? Additional resources Last updated on 2026-04-15